Payroll Administrator

Location: Melville, NY

Work Arrangement: On-site

Employment Type: Full-time

Salary: $60,000–$75,000 per year

Position Summary

The Payroll Administrator will be responsible for the full-cycle payroll process, including payroll processing, time and attendance, tax and wage compliance, payroll audits, and payroll-related reporting.

This is a hands-on position requiring strong attention to detail, analytical skills, confidentiality, and experience with multi-state payroll. The successful candidate will work closely with Finance and HR to maintain accurate payroll records and ensure compliance with applicable payroll and wage regulations.

Key Responsibilities

Payroll Processing

• Process full-cycle payroll for hourly, salaried, and partner-track employees.
• Review payroll data for accuracy before each payroll submission.
• Audit payroll registers, earnings, deductions, tax withholdings, and other payroll adjustments.
• Research and resolve payroll discrepancies promptly.
• Maintain accurate and confidential payroll records.

Timekeeping & Employee Data

• Manage and review timekeeping and attendance records.
• Process overtime, PTO, leave of absence, and other payroll-related adjustments.
• Monitor PTO accruals and ensure accurate employee balances.
• Maintain employee payroll data and ensure changes are properly documented.

Payroll Tax & Compliance

• Ensure payroll is processed in accordance with federal, New York State, and applicable multi-state wage and hour requirements.
• Support payroll tax filings, reconciliations, and related reporting.
• Stay current with changes to payroll, wage, tax, and employment regulations.
• Assist with payroll audits and respond to payroll-related inquiries.

Reporting & Analysis

• Prepare payroll reports and reconciliations for Finance and HR.
• Analyze payroll data and identify discrepancies or unusual transactions.
• Use Excel to manipulate, reconcile, and analyze payroll information.
• Maintain organized documentation to support payroll reporting and compliance.

Required Qualifications

• 3–5 years of recent, hands-on payroll experience, preferably with multi-state payroll.
• Strong understanding of full-cycle payroll processing.
• Experience with payroll systems such as ADP, Paychex, or similar platforms.
• Advanced Microsoft Excel skills, including:
• VLOOKUP/XLOOKUP
• Pivot tables
• Data manipulation and reconciliation
• Working knowledge of federal, New York State, and multi-state wage and hour regulations.
• Strong attention to detail and ability to identify and resolve discrepancies.
• Excellent organizational and time-management skills.
• Ability to handle confidential payroll and employee information.
• Strong analytical and problem-solving skills.
• Ability to work independently while collaborating effectively with HR and Finance.

Preferred Qualifications

• Experience working in a law firm, accounting firm, professional services organization, or other multi-state environment.
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent professional experience.
• Experience supporting payroll-related benefits reporting and reconciliations.

Benefits

• 401(k) matching
• Medical/health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off
• Commuter benefits

Work Location

In person — Melville, NY

Ideal Candidate Profile

The ideal candidate is an experienced payroll professional who has recently processed multi-state payroll, is comfortable working independently, and has strong knowledge of payroll compliance and reconciliation. Experience with ADP or Paychex, advanced Excel, timekeeping, payroll audits, and multi-state payroll regulations is highly valued.