Hiring: Payroll Administrator

Location: Melville, NY

Employment Type: Full-Time – Direct Hire

Work Arrangement: Onsite

Experience: 3–5 years of recent, dedicated multi-state payroll processing experience

Salary: Open, based on experience and candidate expectations

About the Opportunity

We are seeking a detail-oriented and experienced Payroll Administrator to join a growing, multi-state professional services organization. The ideal candidate will be responsible for managing end-to-end payroll processing, maintaining accurate payroll records, overseeing time and attendance, and ensuring compliance with applicable federal and state payroll regulations.

This is an excellent opportunity for a payroll professional who is analytical, organized, and committed to payroll accuracy, confidentiality, and compliance.

Key Responsibilities

Manage full-cycle payroll processing for hourly, salaried, and partner-track employees.
Review and audit payroll registers, earnings, deductions, and tax withholdings before final submission.
Maintain employee timekeeping records, including overtime, paid time off (PTO), and leaves of absence.
Ensure accurate payroll calculations and timely employee payments.
Support payroll tax compliance and applicable federal, New York State, and multi-state wage-and-hour requirements.
Investigate and resolve payroll discrepancies and maintain accurate payroll documentation.
Coordinate with HR and finance teams regarding payroll-related benefits reporting and employee records.
Handle confidential employee compensation and payroll information with discretion.
Identify payroll processing errors and support continuous improvements in payroll procedures.

Qualifications

3–5 years of recent, dedicated experience in multi-state payroll processing.
Experience in a law firm or professional services environment is highly preferred.
Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent professional experience.
Hands-on experience with payroll systems such as ADP or Paychex.
Advanced Microsoft Excel skills, including VLOOKUPs, pivot tables, and data manipulation.
Strong knowledge of federal, New York State, and multi-state wage-and-hour regulations.
Experience with payroll audits, tax withholdings, timekeeping, and payroll reconciliation.
Exceptional attention to detail, analytical and problem-solving skills, and a strong commitment to confidentiality.
Ability to work onsite in Melville, NY.

Benefits

401(k) matching
Health insurance
Dental insurance
Vision insurance
Life insurance
Paid time off (PTO)

Interested in This Opportunity?

If you have hands-on multi-state payroll experience and are looking for your next career opportunity, we'd love to connect with you.

Please share your updated resume to discuss the position, compensation expectations, and next steps.